Ensuring effective implementation

A-SIMPLE Framework

In 2020, we launched Apical Sustainability IMPLEmentation (A-SIMPLE) Framework. The framework is a mechanism for ensuring effective implementation of our Sustainability Policy to align with Apical’s sustainable business practices throughout our operations and supply chain. This is a critical and robust framework to help suppliers achieve supply chain transparency and ‘No Deforestation, No Peat, No Exploitation’ (NDPE) compliant.

The steps are foundational to Apical’s sustainability journey as we drive transformative change in the palm oil sector, primarily to reduce supply chain risks. Upon successful completion of these steps, we will have a reliable pool of sustainable source with low supply chain risk, thereby increasing confidence in buyers.

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Setting commitment marks an important first step for Apical top level of management as we set the stage to integrate sustainability into the business operations and supply chain. To demonstrate our commitment, we launched Apical Sustainability Policy in 2014.

Based on the criteria in the Sustainability Policy, we establish risk profiles for all elements of our supply chain. At this Risk Profiling stage, risk-based approach Mill Prioritisation Process (MPP) uses remote sensing technology and non-spatial information by Apical’s in-house GIS specialist to assess the risk our supplier poses to Apical.

The risk profile is a towering factor of determination to identify suppliers to engage. Prioritisation stage is requisite to ascertain engagement with high-priority suppliers. Supplier Engagement will be conducted through a plethora of Anchor Programmes including deep engagement (Priority Supplier Engagement Program) and broad engagement (Shared Value Program, Traceability Outreach Program) approaches to drive supply chain transformation and NDPE compliant.

Supplier Engagement shows the level of commitment a supplier has to sustainability values. At this stage, any Grievance identified concerning palm oil supply chain has to undergo a robust Supplier Engagement and Grievance Procedure. Grievance Verification Team will investigate any alleged violation of our policy; any proven violation by suppliers must be resolved or remediated where appropriate. Grievance Steering Committee and Sustainability Director oversee all grievance related matters to ensure policy compliant.

Outcome of Anchor Programmes participation and grievance monitoring also contribute to Independent Verification against suppliers’ traceability level, especially on their NDPE compliance. Suppliers’ non-compliance require them to undergo Transformation initiative.

Successful positive changes from transformation initiative will be substantiated internally through technology-enabled services such as satellite Monitoring by our GIS specialist using Global Forest Watch (GFW) Pro, Global Land Analysis Discovery (GLAD) system, and independently monitored by Earthqualiser. Adoption of A-SIMPLE Framework help suppliers demonstrate fulfilment of supply chain transparency and ultimately results in a reduction of supply chain risk and contribution to positive impacts in social and environment.

The Disclosure of aspects of supply chain sustainability drive accurate Reporting (Global Reporting Initiative, in accordance) and leads to more ambitious sustainable actions – socially and environmentally.

Anchor Programmes

While traceability allows us to identify and map our suppliers all the way up to the plantation level, prioritisation and engagement with suppliers is crucial to ensure that the commitments and standards set out in our Sustainability Policy are met. Apical engages with suppliers through our flagship Anchor programmes to facilitate the adoption of more sustainable practices.

Check our progress dashboard to learn more about our achievements from these Anchor programmes.

Mill Prioritisation Process (MPP)

The MPP is a risk-based approach used to identify priority mills for deeper engagement. The process involves analysing geospatial and non-spatial parameters to identify potential sustainability risks associated with the supplying mills. Geospatial parameters identify risks linked to fire, deforestation, protected areas, and peatlands within a 50km radius of a supplying mill.

Non-spatial parameters focus on identifying issues related to communities, environmental, social, legal, and ongoing grievances that may occur in a mill’s FFB supply chain, based on publicly reported information from sources such as the media and external reports. High-impact suppliers that have long-term business relations with Apical are also prioritised for engagement. All of our suppliers are assessed under the MPP. Risk levels are updated monthly based on the parameters of the MPP.

Priority Supplier Engagement Programme (PSEP)

The PSEP assesses our high-risk suppliers, prioritised through the MPP, on their level of compliance with our Sustainability Policy and other industry standards. The assessment focuses on six key guiding principles. For suppliers in the PSEP, we will conduct field visits which allows us to have personal interaction and more effective communication. Deeper engagements facilitate a better understanding of our suppliers, provide new insights into their practices, and help to identify gaps for improvement.

The most common social issues identified include land conflicts resulting from the lack of Free Prior Informed Consent (FPIC) between the company and communities and the absence of clear land boundaries being defined. From an environmental perspective, most issues are centred on water and air pollution from the milling process. Deforestation and biodiversity issues are also identified and linked to mill operations.

Through our engagements, we provide detailed guidance on developing Standard Operating Procedures (SOPs) and sustainability management systems. After the PSEP visits, we continue to maintain a proactive relationship with these suppliers to ensure that action plans have been implemented and provide further assistance where required.

The PSEP is an ongoing process and while we aim to visit all the identified potential high-risk mills, our target is a minimum of 10 mills annually. Through our MPP and PSEP, we are able to minimise risks associated with our supply chain.

The assessment focuses on six (6) key guiding principles:

Monitoring legal compliance
Protection of key conservation value areas: HCV, HCS & peatland
Environmental impact management including waste and chemical management
Respect of people & communities, including labour & human rights
Creation of shared value
Traceability

Traceability Outreach Programme (TOP)

Launched in 2017, the TOP is designed to provide knowledge and simplified solutions for the suppliers of our refineries on how to collect and manage the traceability data of their FFB suppliers. This programme takes an “outside-in” approach where suppliers are seen as co-contributors of solutions to make the industry more traceable.

This programme also has the ambition to verify and incorporate the data collected to build an interactive mapping platform to assist suppliers identify and manage landscape level issues based on the location of their FFB source.

Collaborative Action Remote Engagement (CARE)

Due to travel restrictions related to the ongoing COVID-19 pandemic, we launched the CARE programme in 2020 as a temporary replacement for PSEP. Through CARE, selected suppliers are required to perform a self-assessment verification to determine their compliance risk in the supply chain.

The verification is performed through an online platform which allows our sustainability team to conduct desktop analysis before engaging with the selected suppliers remotely. Following the verification, Apical develops action plan for suppliers with gaps in sustainability practices, including aligning with our NDPE commitments.

Online VerificationReview DocumentAction PlanImplemented and Follow-Up

Suppliers Self-Assessment (SFA)

A key component of the Apical Sustainability Policy is our commitment to NDPE which also applies to our suppliers. To ensure that NDPE practices are in place and risks within our supply chain are identified, Apical has developed the SFA tool to help our suppliers assess their own operations’ compliance with the requirements.

In 2019, we conducted a trial with some of our big and medium suppliers, as well as suppliers who only operate mills to test the usability of the tool. After the one-month trial and based on feedback obtained, we rolled out the SFA for all our suppliers who are required to fill up a questionnaire to identify gaps in practices against our Sustainability Policy commitments and areas of support needed to close those gaps. Where gaps are identified, we will then engage these suppliers through our PSEP and SVP programmes.

Shared Value Programme (SVP)

In partnership with Earthworm Foundation, Proforest and Daemeter, we deliver workshops through our SVP for our priority suppliers on a selection of topics that take into account regional issues specific to the location of suppliers. The SVP covers the latest market trends and benefits of international certification schemes such as RSPO and ISCC.

Participants gain insights into the importance of palm oil traceability and responsible sourcing. They are also updated on Indonesia’s regulations on peat, mill operations and plantations, as well as High Conservation Value (HCV) and High Carbon Stock (HCS) requirements. Industry subject matter experts from RSPO, Earthworm Foundation, Proforest, Daemeter, ISPO and Setara Jambi have previously shared practical knowledge and experience on these topics.

Aside from presentations by industry experts and partners, this programme promotes active discussions whereby suppliers take ownership of some of the solutions. We remain committed to conducting at least two workshops annually at different provinces in Indonesia. We introduced a Responsible Sourcing Manual (RSM) to our participants which aims to translate Apical’s Sustainability Policy into tangible and practical steps for implementation. The manual was published in 2018 and has been distributed to all our suppliers.